United Association National Pension Fund Privacy & Security Policy

Introduction. The United Association National Pension Fund (“Fund”) endeavors to protect the privacy and security of the information, if any, it collects from users of the Fund’s website or the Employer Remittance Portal (“PEERS”) (collectively referred to herein as this “website”). This Privacy & Security Policy (“Policy”) describes the types of information that may be collected by this website, and the practices for collecting, using, and disclosing that information. By using this website, you accept and agree to the terms of this Policy, including (but not limited to) the collection, use, and disclosure of your information as set forth herein.

Information Collected. While you use this website, you may be asked to provide certain personally identifiable information (“PII”) that is necessary to facilitate certain features of the website. The PII we collect may include a user’s:

• Name
• Date of birth
• Social Security number
• Account log-in
• Password
• Email address
• Professional or employment-related information
• Union membership
• Financial account numbers
• Unique personal identifiers
• Internet protocol address
• Geolocation data

THIS WEBSITE IS ONLY INTENDED FOR ADULTS. THIS WEBSITE DOES NOT KNOWINGLY COLLECT PII FROM CHILDREN UNDER THE AGE OF 16.  IF YOU ARE UNDER THE AGE OF 16, DO NOT SEND US ANY PII.

How Your Information May Be Used. If PII is collected, it will be used for the limited purpose of the interactive features on this website and to provide you nonbinding information about your benefits from the Fund. If the website allows you to create a login, your PII may be used for benefit administration, to respond to inquiries from you, or to fulfill legal and regulatory requirements. The Fund will endeavor to process PII in a manner that is compatible with and relevant to the purpose for which it is collected. To the extent necessary for those purposes, we will take reasonable steps to ensure that PII is accurate, complete, current, and reliable for its intended use.

Disclosure to Third Parties. The Fund does not rent or sell PII to third parties. The Fund does not actively share any PII with third parties. However, the Fund engages certain third-party vendors to perform certain functions and services, including, without limitation, hosting and maintenance, and data storage and management. Your PII may be shared with these third parties, but only to the extent necessary to perform such functions and provide such services. Where such sharing of data occurs, each approved vendor and its IT department is responsible for creating and maintaining data encryption and protection standards to safeguard all PII that resides in the databases provided.

Release of Information. Occasionally, the Fund may release your PII. For example, we may disclose your PII pursuant to legal and regulatory requirements, to facilitate the provision of benefits from the Fund, or as authorized by you.

Cookies.  This website may use cookies and other tracking technologies. A cookie is a small text file that a website can place on your hard drive or web browser for record-keeping or other administrative purposes. Cookies may be used to collect anonymous usage statistics to track site utilization. Identifiable visitor usage information may also be stored in internal log files. This information could be used to troubleshoot issues, improve online services, and for analytical purposes (such as analyzing trends, administering the website, tracking user movement, and gathering broad demographic information). The website may utilize cookies to ensure basic functionality for authenticated users, including (but not limited to) initiating and terminating valid sessions. Cookies may also help customize website content for the particular user. Although most web browsers accept cookies automatically, usually you can modify your browser settings to decline cookies. If you decide to decline cookies, you may not be able to fully use the features of the website, in which case you may need to enable cookies in order to participate in all features of the website.

Applicable State Privacy Laws. Some states have enacted consumer data privacy laws. The Fund endeavors to comply with all applicable state-specific privacy laws regardless of whether they are specifically addressed in this Policy.

Data Breach. Please be advised that it is the Fund’s intent to protect the confidentiality of participant information collected through this website by using secure servers, but confidentiality cannot be guaranteed. In the event of a data breach, the Fund or its authorized agent will notify any affected users and appropriate authorities of a data breach within data structures directly controlled by us or otherwise as appropriate. Each vendor retained by the Fund must notify the Fund of any breaches involving your PII.

Restrictions on Use of Content. You may use the content on this website only for informational, personal, or non-commercial purposes. Any commercial use of the content is prohibited without prior written consent of the Fund. You agree not to modify the documents or graphics on this website or to copy or distribute graphics separate from their accompanying text, and you agree not to quote materials out of their context. Permission to use this website’s contents does not include permission to copy the design elements, look and feel, or layout of the website. No logo, graphic, or image from our website may be copied or retransmitted unless expressly permitted by the Fund.

No Unlawful or Prohibited Use. As a condition of your use of this website, you will not use this website for any purpose that is unlawful or prohibited by this Policy. You may not use the website in any manner that could damage, disable, overburden, or impair any servers, or the connected network(s)/server, or interfere with any other party’s use of the website.

Use of the Internet. Use of the Internet is solely at your own risk and subject to all applicable state, national, and international laws and regulations. The Fund will not be liable for any loss resulting from a cause over which we do not have direct control, including but not limited to the failure of electronic or mechanical equipment or communication lines, or other connection problems. The Fund is also not liable for computer viruses, unauthorized access, theft, operator errors, weather related problems, natural disasters, labor problems, or governmental restrictions.

Links to Other Sites. This website may contain links to other sites. If you click on a third-party link, you will be directed to that site.  Note that these external sites are not operated by us. Therefore, we strongly advise you to review the privacy policies of those websites. We have no control over, and assume no responsibility for the content, privacy policies, or practices of any third-party sites or services.

Disclaimer Of Warranty. The Fund assumes no responsibility for errors or omissions in the materials on this website. The Fund further does not warrant the accuracy or completeness of the information, text, graphics, links or other items contained within this website. EXCEPT AS EXPRESSLY PROVIDED OTHERWISE, ALL INFORMATION ON THIS WEBSITE IS PROVIDED “AS-IS” WITHOUT WARRANTY OF ANY KIND AND THE FUND HEREBY DISCLAIMS ALL WARRANTIES EITHER EXPRESSED OR IMPLIED, INCLUDING BUT NOT LIMITED TO, IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. IN ADDITION, EXCEPT AS EXPRESSLY PROVIDED OTHERWISE, THE FUND DISCLAIMS ANY WARRANTIES OF NON-INFRINGEMENT, TITLE, OR QUIET ENJOYMENT. In no event shall the Fund be liable for any direct, special, indirect, or consequential damages or any damages whatsoever resulting from any loss of use or data, whether in an action in contract, negligence, or otherwise, arising out of or in connection with the use of this website or information available from the website. Except as expressly provided herein otherwise, you assume all risks concerning the suitability and accuracy of the information within the website. The website may contain technical inaccuracies or typographical errors. The Fund assumes no responsibility for and disclaims all liability for any such inaccuracies, errors, or omissions on the website.

Indemnification. You agree to defend, indemnify, and hold harmless the Fund and all its Trustees, officers, employees, representatives, agents, predecessors, successors, assigns, and attorneys from and against any and all claims, proceedings, damages, injuries, liabilities, losses, costs and expenses relating to your use of this website, your violation of the provisions set forth herein, or your violation of any rights of another.

Plan Documents Prevail. The Board of Trustees of the Fund has exclusive, full, and complete discretionary authority to interpret the Fund’s plan document and to make decisions with respect to all questions arising in the administration, application, and construction of that document. In the case of doubt, conflict, discrepancy, or ambiguity between the plan document and any other source of information regarding your benefits (including, but not limited to, information on this website), the plan document, as interpreted exclusively by the Board of Trustees, will always govern.

Changes to this Policy. The Fund reserves the right, at its sole discretion, to modify or replace this Policy at any time. Any such modifications or changes will become effective immediately upon posting of such changes. Your continued use of this website following the posting of such changes will signify your acceptance of those changes. Please be sure to periodically review the Policy to ensure familiarity with the most current version.

General Information. This Policy and the terms set forth herein constitutes the entire agreement between you and the Fund, governing your use of the website. You acknowledge that in providing you access to and use of the website, the Fund has relied on your agreement to be legally bound by the terms set forth herein. By accessing the website, you agree that the statutes and laws of the United States and the Commonwealth of Virginia, without regard to any principles of conflicts of law, will apply to all matters relating to use of this website, and you further agree that any litigation shall be subject to the exclusive jurisdiction of the courts of the Commonwealth of Virginia, U.S.A. The failure of the Fund to exercise or enforce any right or provision of this Policy does not constitute a waiver of such right or provision. If a court of competent jurisdiction finds any provision of this Policy to be invalid, the parties nevertheless agree that the court shall endeavor to give effect to the parties’ intentions as reflected in the provision, and the other provisions of this Policy shall remain in full force and effect. Regardless of any statute or law to the contrary, any claim or cause of action arising out of or related to this Policy or use of the website must be filed within one (1) year after such claim or cause of action arose or be forever barred. The section titles in this Policy are for convenience only and have no legal or contractual effect.

Contact Us.  If there are any questions regarding this Policy, or the use of your PII, please contact the Fund Office through the website: https://uanpf.org/contact/

This Policy was last updated on August 26, 2024.